Recording and Consent Policy

Some Ottocal workflows can create recordings, transcripts, pre-call briefs, or AI-generated recaps. This policy explains the responsibilities that apply when those features are enabled.

Last updated March 30, 2026

Features covered

This policy applies when Ottocal or a Ottocal-enabled workflow stores or processes call recordings, event recordings, transcripts, AI meeting recaps, event intelligence, or related meeting artifacts.

Host responsibility for notice and consent

Hosts are responsible for determining whether consent, one-party notice, two-party consent, consumer disclosure, employee notice, or contractual approval is required before recording or transcribing a session.

If notice or consent is required, the host must provide it before the recording or transcription begins.

Jurisdiction differences

Recording, interception, biometric, employment, education, and privacy laws vary by country, state, province, and industry. Ottocal does not determine whether a particular recording flow is lawful for a host's use case.

Participant expectations

Do not record people secretly where notice or consent is required.
Do not export or share recordings beyond the scope disclosed to participants.
Do not use recordings, transcripts, or recaps in a misleading, retaliatory, or abusive way.
Do not enable transcription or AI recaps for meetings you are not authorized to document.

Sensitive and restricted meetings

Hosts should use extra caution before recording meetings involving minors, health data, regulated financial activity, legal representation, highly confidential corporate matters, or any data subject to sector-specific confidentiality or retention rules.

Retention and deletion

Ottocal may retain meeting artifacts for as long as needed to operate the service, resolve disputes, enforce agreements, comply with law, and support backups or security investigations. Hosts remain responsible for deciding whether their own retention obligations require shorter or longer periods.

Third-party processing

Recordings, transcripts, and AI recaps may involve third-party providers for media infrastructure, transcription, storage, or summarization. Hosts should review Ottocal's privacy and subprocessor notices before using these features.

Questions

Questions about Ottocal's recording workflows can be sent to hello@ottocal.com. This policy is informational and does not replace legal advice about your own consent obligations.