Recording and Consent Policy

This policy applies when Ottocal or a Ottocal-enabled workflow stores or processes call recordings, event recordings, transcripts, AI meeting recaps, event intelligence, or related meeting artifacts.

Every participant in an Ottocal booking room must choose whether to consent to recording and transcription before joining. Ottocal starts a booking-room recording only after both the host and guest affirmatively consent.

A participant who declines may join the call without Ottocal recording it. Hosts remain responsible for any additional consumer, employee, industry, contractual, or jurisdiction-specific notice.

Recording, interception, biometric, employment, education, and privacy laws vary by country, state, province, and industry. Ottocal does not determine whether a particular recording flow is lawful for a host's use case.

• Do not record people secretly where notice or consent is required.
• Do not export or share recordings beyond the scope disclosed to participants.
• Do not use recordings, transcripts, or recaps in a misleading, retaliatory, or abusive way.
• Do not enable transcription or AI recaps for meetings you are not authorized to document.

Hosts should use extra caution before recording meetings involving minors, health data, regulated financial activity, legal representation, highly confidential corporate matters, or any data subject to sector-specific confidentiality or retention rules.

Ottocal schedules booking-room recordings and transcripts for deletion after 90 days unless a shorter setting, verified deletion request, documented legal obligation, or legal hold applies. Hosts remain responsible for deciding whether their own exported copies have a different lawful retention period.

Ottocal does not automatically record or transcribe mortgage booking rooms. Do not enter mortgage application data or regulated financial identifiers in meeting notes, recordings, transcripts, or AI prompts.

Recordings, transcripts, and AI recaps may involve third-party providers for media infrastructure, transcription, storage, or summarization. Hosts should review Ottocal's privacy and subprocessor notices before using these features.

Questions about Ottocal's recording workflows can be sent to hello@ottocal.com. This policy is informational and does not replace legal advice about your own consent obligations.